Information is a university's greatest asset, and our ability to safeguard it is vitally important. The responsibility to protect the personal and health information that the university holds is one that is shared among the university and its employees. A key component of this protection is ensuring university employees are adequately trained in how to safeguard the personal or confidential information under their control.
All University faculty and staff who access University information technology resources and/or personal information are required to complete the online privacy and security training and acknowledgement. All University faculty and staff should receive an email directing them to go through this process, but can also start the process at any time by clicking on the green button below.
Please do your part to help us to stay strong and stay protected.
For additional information:
Yes, Faculty members are University employees who handle personal information in the course of their employment, including student information. They also generally access University information technology resources. Faculty participation is important to the success of this initiative.
If a sessional instructor is a University employee and accesses either personal information in the course of their employment (e.g. student information), or accesses University information technology resources, then he/she is required to do the training and acknowledgement.
This initiative is focused on University employees, and there is no general requirement for contractors to do the on-line training and acknowledgement at this time. However, some units may wish to have their contractors complete the training and acknowledgement. Any contractor with a CCID can access and complete the training and acknowledgement.
Alternatively, a contractor may be provided with a hard copy of the training and acknowledgement, or the unit may organize a session for contractors to view and listen to the on-line training with a University employee, using the employee’s CCID to access it.
No, you can complete the acknowledgement and different portions of the training at different times, if this is easier than completing everything in one sitting.
No - it’s important to remember that you already have an obligation to comply with privacy legislation and with the University’s existing security and privacy policies and procedures. This new initiative is meant to help you understand what those obligations are, and how to fulfill them.
Questions can be directed to your supervisor, your unit’s FOIP Liaison Officer, the Information and Privacy Office or the Chief Information Security Officer (contact information is set out below).
Information Services and Technology
Information and Privacy Office
Information and Privacy Officer - Mary Golab
Office of the Vice-Provost & Associate Vice-President (Information Services & Technology)
Chief Information Security Officer - Gordie Mah